Working with Counts on desktop (Artist Account)

For Artist Accounts, Counts is a feature of our Merch Mgmt packages. This article provides a complete overview including Count In, Count Out, Adjustments, and more.

Counts can be accessed on desktop at atVenu.com, or on mobile via the Artist Manager app. If you use multiple devices simultaneously while working with Counts, be sure to allow enough time for changes to sync, and remember to refresh the page to load any new changes that might have been made on the other device.

This article will walk you through Counts for an Artist Account on desktop.

atVenu auto-saves your changes. There is no Save button on the Nightly Count page.

Access the Nightly Count Page: 

• Click on Tours > Shows
• Locate the show and click anywhere on the show tile

Once any show's Nightly Count page has been accessed, the existing prices are saved to each item for that particular show. To change prices for individual items once you've accessed the Counts page see: How do I change prices for individual shows? (Tour Merch Mgmt).

Show Information: 

All of the information you've saved for the show will appear in the top portion of the Counts page. The information below the date, Venue name and location is editable. Simply click to edit Venue Rep details, Venue Cuts, or Tax Rates for the show.

Count In:

The Counts page will pull in all of the items you have saved to the tour.

• Click into the first cell and enter your Count In quantities
• Use your up/down arrow keys to move through rows
• The Quantity Available and Total In columns will update with each Count In entry
• Count In quantities are deducted from your Tour Inventory or Trailer as they are now part of the show stock

Be sure to click outside of the cell you're editing to register changes.

Count In Carry Over:

Utilize the Carry Over feature if you want to automatically input the Count Out quantities from the previous show into the current show's Count In. You can always edit the Count In quantities prior to Count Out. The Carry Over button is located at the top of the page.

Excel Export:

From the top of the page, you can also export your Counts in Excel format.

Adds & Comps: 

• Enter Adds and Comps as needed at any time
• Adds and Comps impact your show stock

Note: Adds entered on the Counts page are added to the Total In for the show, but are not added to Tour Inventory or Trailer stock.

• If more than 1 Add is required, click on the cell again and a pop-up will load for multiple entries
• The Quantity Available and Total In columns will update with each entry

Count In Completion:

At the bottom of the page, you're presented with a summary of your Count In, broken down by Merch and Music. Once your Count In Gross is agreed upon, your Count In is complete. You can return at any time during the show to enter Adds or Comps.

Inventory Remaining Column: 

If you're using atVenu Register, this column will display your current available inventory for the show. 

• Count In + Adds - Comps - # of units sold through Register = Inventory Remaining

Adjustments:

You can make adjustments for any item, for a specific show, from the Nightly Count page by using the pop-up selector under the More button. Changes made to items from the Counts page apply to its specific show only. This allows you to adjust prices per item/per show.

• Change Price: Change the price of any item by size for the show
• Tax Override: Change the Tax Rate being applied to a specific item for the show
• Venue % Override: Change the Venue Cut being applied to a specific item for the show
• Crew Sales: Crew Sales are pulled from your master Tour Inventory, or trailer, not the show stock. When you enter Crew Sales for the show, the associated dollar amounts will be represented as Cash on Hand on the Settlement. Crew Sales are not included in your Gross Sales
• Other Comps: Other Comps are Comps that are pulled from your master Tour Inventory, or Trailer, not the show stock

Count Out:

• Click into the first cell and enter your Count Out quantities
• Use your up/down arrow keys to move through rows
• atVenu will calculate the Total Sold and Total Gross for each item

• At the bottom of the page you'll be provided with Total Gross and Total Units Sold for the show

Once Count Out is complete, it's time to Settle the show. Access the Settlement page by clicking the Settle button. This takes you to the Settlement page, it does not complete the show. You can return to the Nightly Count page at anytime prior to completing the Settlement to make adjustments. 

All items Counted In must have a Count Out quantity entered (even if it’s 0(zero)) to proceed to the Settlement page.

Also see: 

• Working with Counts on mobile (Artist Account)
• Settling a show on desktop (Artist Account)
• How do I unlock a Settlement (Artist Account)