Show Settlements are a feature of our Merch Mgmt packages. The Settlement page can be accessed on desktop at atVenu.com, or on mobile via the Artist Manager app. This article will walk you through the Settlement process for an Artist Account on mobile.
Access the Settlement Page:
- Tap on the show from the Routing page
- Tap the Settle button
On the next screen, you'll be presented with your Total Gross Sales, broken up by Merch and Music. You can expand each of the categories (Apparel, Other, Music) for a list of units sold and gross sales for each.
- Tap the Next button
This takes you to the Settlement page, it does not complete the show. You can return to the Nightly Count page at anytime prior to completing the Settlement to make adjustments.
Confirm Venue & Show Details:
All of the Venue and show details are still editable.
- Tap the Pencil button to edit the Venue Rep details, Cuts or Tax Rates
- The Venue Rep name and phone number must be saved in order to finalize the show Settlement
Remember, atVenu auto-saves your changes. There is not a save button on the page.
Entries:
- Enter Paid Attendance to calculate $/Head
- If you have Vend Fee enabled for your tour under Manage Tours, this additional line will appear on your Settlements. For more on Vendor Fee see: Enabling Vend Fee % for Settlements
- Select Venue or Artist for Cash Collected By
Taxes:
- Select Venue or Artist for Taxes Retained By
In most cases, whoever is vending will retain the taxes. You can confirm this with the Venue Rep when Settling the show.
Credit Card and Other:
- Tap into the CC/Other Payment page to enter your CC Receipts
- Add a name or label if desired in the in the Description field
- Enter total CC Receipts($). If you're using atVenu Register, this field will automatically populate for you. This total is also available on the Register Report for atVenu Register users
- Enter the CC Fee(%).
- The Fee($) will calculate automatically calculate. This amount is deducted from the Gross
- Select Venue or Artist for CC Collected By
- Tap Save in the upper right when finished
Show Costs:
Here you can enter any Show Costs to be included in the Settlement. One of the most common Show Costs is Bootleg, so we’ll use that as our example:
- Tap into the Show Costs page to add an entry
- Tap into the Description field and enter “Bootleg”
- Enter the actual cost associated in the Amount field
- Select where the Show Cost should be applied. Tap the blue info link if you need help determining which type to select. In this example, use Off Top Paid to Venue
- Tap Save in the upper right when finished
- Add additional entries by tapping the (+)Plus button on the Settlement page
- When finished, tap the Next button to continue
Summary:
All financial details are now calculated and broken down by Merch and Music, with Adjusted Gross Totals for each.
- Confirm your Gross Sales by category, Total Gross and Adjusted Gross
- Tap the Next button to continue
Adjusted Gross = Total Gross Sales - CC Fees - Taxes - any saved off the top costs
Final Payment:
The next page shows the Total Due to Venue and Artist, along with the Final Payment amount.
- Tap on the Artist Settlement or Venue Settlement headers to expand and view complete details
Scroll down to reveal the Payment Method area of the page where you can choose how any amount due will be paid out: Cash, Check or To Follow. The total amount due will be automatically entered when method is selected. You can also split this payment. For instance, click on Cash and enter the amount you want to pay in cash. The Check column will automatically update with the remaining balance.
- You must select a Payment Method to complete the Settlement
- Scroll down the page to continue
- Add any additional notes pertaining to the show or Settlement in the Notes area
- Verify or edit the Venue Rep details as needed
- Tap the Venue Rep Signature button
- Obtain signature and tap Save when finished
- Tap Done to finish once you've obtained a signature
- Tapping Done will automatically trigger Settlement emails to all appropriate parties, including your User and Email Lists, and the email address saved as Venue Rep
Also see:
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