Using the Auto-Advance feature (Venue/Festival Account)

Auto-Advance is a feature built into atVenu to save you time. You won’t have to manually build out product lines for any Artist who advances using this feature. When you create a show and enter an email address for the Artist Rep, the Auto-Advance Invite option becomes available. When an Artist is invited, they’ll receive an email with instructions for using Auto-Advance.

Auto-Advance must be enabled in Account Settings. If you do not see the Invite Artist to Connect option when saving a show, follow these steps: 

1. Log in to your account at atVenu.com
2. Click on Account Settings from the slide-out menu on the left
3. Click on Other
4. Click to enable Auto-Advance under the Link to atVenu Artist title
5. Click Save

Auto-Advance Overview:

• If the Artist is on atVenu, they accept the invitation and their product line will automatically sync into the Nightly Count page, complete with product images if they have added them in their Artist Account, product titles, prices, and sizes
• If the Artist is not on atVenu, they can still Auto-Advance. They’re given the option to manually add their items which will automatically populate the Nightly Count page

Note: Count In numbers do not sync with Auto-Advance. Count In should be performed on site and Count In numbers must be manually entered

Sending an Invite:

• Click Add Artist to save a new Artist to the show
• Enter the Artist details, including the Artist Rep's email address which will enable the Auto-Advance feature
• Click the Auto-Advance Invite button

Once an Artist has accepted the invitation and advanced their items, you'll see the green Invite Accepted notification in line with the Artist details. Advanced items are now available on the Nightly Count page for the Artist. You will also receive an email notification with direct link to the Nightly Count page for the Artist. Artist that have Auto-Advanced can no longer be removed from the show.

If an Artist was invited to Auto-Advance but has not accepted:

• From the Artists panel, click Resend Invite

If you need to add an Artist Rep email to send an Auto-Advance invite after you’ve saved the Artist to the show:

• Click anywhere in the Artist details to load the Artist Details page, then enter the Artist Rep email and click Invite